1. Key Job Purpose
The quantity surveyor is responsible for overseeing the cost control, financial management, and contractual administration of construction and infrastructure projects. This role ensures projects are delivered on time, within budget, and to the required quality standards, with a focus on financial and contractual aspects.
2. Key Duties and Responsibilities
• Cost Estimation & Feasibility Studies:
Conduct feasibility studies, perform cost analysis for materials, labor, and time, and ensure realistic budget projections. Use industry-standard software and methodologies to estimate project costs accurately.
• Tender Preparation & Cost Analysis:
Prepare and manage tender submissions, negotiate terms and conditions, and analyze costs for competitive bidding and contract awards. Ensure transparency and compliance with procurement policies.
• Budget & Cost Control Management:
Develop, monitor, and control project budgets throughout the lifecycle. Ensure accurate forecasting and take corrective actions to keep projects within budget. Track financial performance and provide variance reports to stakeholders.
• Contract Administration & Management:
Draft, review, and manage contracts, including terms and conditions, timelines, and payment schedules. Ensure compliance with contractual obligations and legal requirements. Negotiate contract terms and resolve disputes.
• Risk Management & Mitigation:
Identify potential financial, legal, and operational risks throughout the project lifecycle. Develop and implement risk mitigation strategies to minimize delays and cost overruns.
• Progress Valuation & Payment Certifications:
Regularly value completed works, ensuring accurate payment certification and efficient cash flow management. Verify contractor claims and ensure payments align with contractual terms.
• Legal & Contractual Advisory:
Provide expert advice on construction law, contractual issues, and dispute resolution. Ensure compliance with statutory regulations and industry standards.
• Reporting & Documentation:
Prepare and present detailed progress reports, financial statements, and cost forecasts for stakeholders. Document all contractual changes, variations, and cost adjustments.
• Stakeholder Engagement & Collaboration:
Collaborate with clients, contractors, project managers, and regulatory authorities to ensure smooth project execution. Facilitate communication to resolve issues and ensure alignment with project goals.
3. Key Performance Indicators (KPIs)
• Cost Savings: Percentage of projects delivered within or below budget.
• Budget Accuracy: Variance between estimated and actual project costs (target of 5% variance or less).
• Contract Compliance: Percentage of contracts fully compliant with terms and deadlines.
• Risk Mitigation: Number of identified risks successfully mitigated within the project.
• Project Timeliness: Percentage of projects completed on or ahead of schedule.
• Quality Control: Number of change orders due to poor quality or deviations from initial specifications.
• Stakeholder Satisfaction: Client feedback and satisfaction scores post-project completion.
• Tender Success Rate: Percentage of successful tenders or bids submitted versus total tenders issued.
• Payment Timeliness: Percentage of on-time payments to contractors and suppliers.
4. Key Competencies, Skills and Qualifications
• Analytical & Mathematical Skills: Strong skills in cost estimation, budgeting, and financial analysis.
• Construction Knowledge: In-depth understanding of building materials, methods, and construction processes.
• Communication Skills: Clear communication with stakeholders at all levels (clients, contractors, regulatory bodies).
• Critical Thinking & Problem Solving: Ability to anticipate problems and develop strategic solutions.
• Time Management & Organizational Skills: Ability to manage multiple projects and meet deadlines.
• Attention to Detail: Ensure high levels of accuracy in financial reporting and contract documentation.
• Negotiation Skills: Ability to negotiate favorable terms with suppliers and contractors.
• Technical Proficiency: Competence in industry-standard software.
• Risk Management: Expertise in identifying and managing construction risks.
• Financial Acumen: Strong understanding of financial principles, cost control, and project accounting.
Education and Professional Qualifications:
• Bachelor’s degree in civil engineering/quantity surveying or related field.
• At least three years of experience in the construction industry in roles such as quantity surveyor, cost estimator, or similar.
• Experience in private sector projects preferred.
• Certified Professional Quantity Surveyor (CPQS) or equivalent certification.
• Proficiency in English (written and spoken).
• Familiarity with industry-standard construction software.